Invoice Import for Consumption-Based Billing

Purpose

The invoice import setup supports consumption-based billing scenarios in which price-list or invoice data is taken over from external sources. It provides the technical basis for transferring imported data into items, price lists, and downstream billing processes in a controlled way.

Prerequisites

• the underlying import interface and the target billing model are defined from a business perspective
• number series for imported documents and price lists are prepared
• item templates, price lists, and required billing-type templates already exist or are defined

Functional focus

Number series for imported documents

Dedicated number series are maintained for imported invoices and imported price lists. This keeps imported records separate from manually created documents and makes them easier to trace during daily operations.

Item and price-list defaults

The import setup controls how new items should be created from an imported price list. This includes the item number series, a suitable item template, and default purchase and sales price lists for later price maintenance.

Calculation and billing defaults

Additional defaults can be maintained for calculation types and billing-type templates. This ensures that newly created items immediately receive the business settings needed for consumption-based or recurring billing models.

Control of manual changes to imported lines

The import options define whether imported invoice lines and price-list lines may be edited manually afterwards. This decision determines how strongly imported data is protected from changes or intentionally opened for follow-up adjustments.

Outcome

With a well-maintained invoice import setup, external pricing and invoice data can be taken over into Professional Services in a controlled way. This creates consistency for item creation, pricing logic, and downstream billing processes.