WRC - Goods Receipt Defect List

Reference process for evaluating goods shipments with the goods receipt defect list in BE-terna Fashion.

Meta process

graph LR;

%% Nodes
A(WRC<br>Goods Receipt Defect List)
B(WRC-0010<br>Create defect list)
C(WRC-0020<br>Edit defect list)
D(WRC-0030<br>Release defect list)
E(WRC-0040<br>Post defect list)

%% Flow
A -.- B
linkStyle 0 stroke:#ffffff
B ==> C
C ==> D
D ==> E

%% Classes
class A btProcessTitle
class B,C,D,E btProcessActive

This process describes the evaluation of goods shipments on the basis of the physical receipt. This means that the shipment as such is evaluated here, not the goods specifically. A special form of the defect list can be stored as a template for each vendor and activated for the inspection process. The background is differences in quality in the area of packaging, labeling, and documents. In addition to quality control, which primarily takes care of the qualitative assurance of the produced goods, the defect list evaluates the shipment itself (without reference to goods). The defect list contains a number of criteria that are checked for compliance by the warehouse personnel. Based on negatively evaluated criteria, charge notes can be created in the form of penalties, rework charges, and processing fees. The process ties in directly with the goods receipt journal.

WRC-0010 - Create defect list

The defect list is generated from the goods receipt journal using the function “Create defect list”. The relevant information of the shipment, such as purchase order and vendor, is transferred into the header of the defect list. The stored defect list template is taken from the vendor and the inspection criteria are inserted into the positions. If no template is stored, a standard template is used.

Incoming processes:

WRB - Goods receipt journal

WRC-0020 - Edit defect list

The inspection criteria of the defect list are processed in the form of a checklist. Some criteria can be marked as applicable by simply checking them off (for example, “Documents missing”). Other criteria must additionally be provided with a quantity. These are, for example, criteria such as “Cartons damaged” –> the number of cartons must be specified. Each inspection criterion is assigned a sanction amount that is multiplied depending on the frequency of the defect case.

WRC-0030 - Release defect list

After the inspections have been completed, the defect list is released. This signals that processing by the warehouse employee is complete and that further processes can be started. Only released defect lists can be processed further.

WRC-0040 - Post defect list

Posting the defect list is the completion of the transaction. Depending on the amount of the determined charges, the responsible employee decides whether the charge is passed on to the vendor (create credit memo) or can be designated as void (close).

Outgoing processes:

VIN - Vendor invoice processing

Instances

See meta process