PPA - Goods Receipt Package Preregistration

Reference process for preregistering goods receipt packages in the vendor portal in BE-terna Fashion.

Meta process

graph LR;

%% Nodes
A(PPA<br>Goods Receipt Package Preregistration)
B(PPA-0010<br>Create package preregistration)
C(PPA-0020<br>Capture package)
D(PPA-0030<br>Check and complete capture)
E(PPA-0040<br>Print goods receipt label)

%% Flow
A -.- B
linkStyle 0 stroke:#ffffff
B ==> C
C ==> D
D ==> E

%% Classes
class A btProcessTitle
class B,C,D,E btProcessActive

Package preregistration for goods receipt is carried out by the vendor. It gives the vendor the opportunity to capture the packages (or packaging units) of the goods ordered from them in the system exactly as they are actually provided. This supports the work of the customer’s import department (wholesaler), because they no longer have to interpret the contents of the shipment from complicated delivery notes. It can also simplify the receipt of goods at the central warehouse.

A package preregistration document is created in the vendor portal per item. This means that the resulting packages always contain only one item, but can contain different colors, size scales, and sizes. Accordingly, the item number and an order must be specified in the document from which the goods that are now being packed originate. If the same item appears in several vendor orders, several orders can also be assigned to the document.

PPA-0010 - Create package preregistration

A new package preregistration document is created in the system. The vendor number and vendor name are already predefined by the login in the vendor portal. The quantity type is unit quantity or lot quantity. The related order is selected using the order number or via the function ‘Assign orders’. In addition, the item to be captured is entered. Item details such as description and unit are then displayed. The document status is ‘Orders assigned’. The ‘Allow overdelivery’ flag enables the vendor to deliver more than was ordered.

Incoming processes:

PPA-0020 - Capture package

The items in the package are captured using the matrix capture or EAN scan capture.

PPA-0030 - Check and complete capture

When all items have been captured, the document can be completed. This is done using the action “Create GR packages”. Goods receipt packages are created in the process and the document receives the status “Completed”. No further changes are possible. How many packages are created depends on how many package lines were entered in the matrix and how high the “Number of packages” was set.

In scan capture, the goods receipt package is created using the “Create package” action. If everything was captured using the scan page, the document must still be completed manually using the “Complete” action.

PPA-0040 - Print goods receipt label

A goods receipt package (GR package) describes the actually packed shipping unit and is stored in BC in a header/line structure, analogous to packages in the shipping process. The package header contains general information about the vendor and the packaging unit. The package lines contain the packed item variants, including quantity and assignment to the order.

Using the “GR package label” action, a package label can be printed which the vendor can attach to the package. It provides information about the contents and makes capture in subsequent processes easier by means of a barcode.

Outgoing processes:

Instances

PPA-MAN - Manual goods receipt package preregistration

graph LR;

%% Nodes
A(PPA-MAN<br>Manual Goods Receipt Package Preregistration)
B(PPA-MAN-0010<br>Create package preregistration)
C(PPA-MAN-0020<br>Capture package)
D(PPA-MAN-0030<br>Check and complete capture)
E(PPA-MAN-0040<br>Print goods receipt label)

%% Flow
A -.- B
linkStyle 0 stroke:#ffffff
B ==> C
C ==> D
D ==> E

%% Classes
class A btProcessTitle
class B,C,D,E btProcessActive

Capture is performed using matrix capture.

PPA-MAN-0010 - Create package preregistration

A new package preregistration document is created in the system. The vendor number and vendor name are already predefined by the login in the vendor portal. The quantity type is unit quantity or lot quantity. The related order is selected using the order number or via the function ‘Assign orders’. In addition, the item to be captured is entered. Item details such as description and unit are then displayed. The document status is ‘Orders assigned’. The ‘Allow overdelivery’ flag enables the vendor to deliver more than was ordered.

Incoming processes:

PPA-MAN-0020 - Capture package

The packages including contents can be captured using the “Matrix capture” function.

First, in the ‘Quantity to pack’ row, the quantity per size that is to be packed in this step must be specified. This can also be greater than the ordered quantity if overdelivery is allowed. The ‘Remaining quantity to pack’ row shows what portion of the ‘Quantity to pack’ has not yet been assigned to any package. The ‘Packed’ quantity, on the other hand, indicates how much has already been packed in total.

Using the “New line” action, a new matrix line is appended at the bottom, named “Package X”. In essence, each line does not represent the final package itself, but the way in which the packages are to be packed with variants (packaging format).

The “Number of packages” column can be used to determine how many packages of this type are to be created.

In the size columns of the package line, it is then possible to enter which sizes with which quantities are to be packed into one of these shipping units. The “Packed quantity” and the “Remaining quantity to pack” are then updated.

Using the “OK” button, the matrix is resolved and the result is saved. As long as the document has not yet been completed, the matrix capture can be opened again to make changes.

PPA-MAN-0030 - Check and complete capture

When all packaging formats have been captured, the document can be completed. This is done using the “Create GR packages” action. Goods receipt packages are created in the process and the document receives the status “Completed”. No further changes are possible.

How many packages are created depends on how many package lines were entered in the matrix and how high the “Number of packages” was set.

PPA-MAN-0040 - Print goods receipt label

Using the “GR package label” action, a package label can be printed which the vendor can attach to the package. It provides information about the contents and makes capture in subsequent processes easier by means of a barcode.

Outgoing processes:

PPA-SCA - Goods receipt package preregistration scan page

graph LR;

%% Nodes
A(PPA-SCA<br>Goods Receipt Package Preregistration Scan Page)
B(PPA-SCA-0010<br>Create package preregistration)
C(PPA-SCA-0020<br>Capture package)
D(PPA-SCA-0030<br>Check and complete capture)
E(PPA-SCA-0040<br>Print goods receipt label)

%% Flow
A -.- B
linkStyle 0 stroke:#ffffff
B ==> C
C ==> D
D ==> E

%% Classes
class A btProcessTitle
class B,C,D,E btProcessActive

Capture is performed via the scan page.

PPA-SCA-0010 - Create package preregistration

A new package preregistration document is created in the system. The vendor number and vendor name are already predefined by the login in the vendor portal. The quantity type is unit quantity or lot quantity. The related order is selected using the order number or via the function ‘Assign orders’. In addition, the item to be captured is entered. Item details such as description and unit are then displayed. The document status is ‘Orders assigned’. The ‘Allow overdelivery’ flag enables the vendor to deliver more than was ordered.

Incoming processes:

PPA-SCA-0020 - Capture package

The packages including contents can be captured using the “Package scan” function.

The EANs can be scanned using the scan field. The result is displayed in the lines of the scan page.

PPA-SCA-0030 - Check and complete capture

The “Create package” action creates the goods receipt package and, if applicable, also prints the package label immediately.

If everything was captured using the scan page, the document must still be completed manually using the “Complete” action.

PPA-SCA-0040 - Print goods receipt label

Using the “GR package label” action, a package label can be printed which the vendor can attach to the package. It provides information about the contents and makes capture in subsequent processes easier by means of a barcode.

Outgoing processes: