EIB - EDI-IN-INVOIC

Reference process for processing incoming INVOIC messages in BE-terna Fashion.

Meta Process

EIB - EDI-IN-INVOIC

Dynamics processes the EDI document from an INVOIC.

graph LR;

%% Nodes
A(EIB<br>EDI-IN-INVOIC)
D(EIB-0010<br>Validate EDI document)
E(EIB-0020<br>Resolve errors)
F(EIB-0030<br>Create purchase invoice)

%% Flow
A -.- D
linkStyle 0 stroke:#ffffff
D ==> E
E ==> F

%% Classes
class A btProcessTitle
class D,E,F btProcessActive

EIB-0010 - Validate EDI document

Dynamics checks the content of the EDI document that was created in the EDI import. Dynamics shows any errors in an error journal.

Incoming processes:

EIB-0020 - Resolve errors

The employee must adjust configurations, parameters, or other setup data, or the file is requested again from the vendor.

Outgoing processes:

EIB-0030 - Create purchase invoice

Dynamics creates a purchase invoice from the error-free INVOIC.

Outgoing processes:

Instances

EIB-STD - EDI-IN-INVOIC standard

Dynamics processes the EDI document from an INVOIC with header and lines. The matching purchase order exists.

graph LR;

%% Nodes
A(EIB-STD<br>EDI-IN-INVOIC standard)
D(EIB-STD-0010<br>Validate EDI document)
E(EIB-STD-0020<br>Resolve errors)
F(EIB-STD-0030<br>Create purchase invoice)

%% Flow
A -.- D
linkStyle 0 stroke:#ffffff
D ==> E
E ==> F

%% Classes
class A btProcessTitle
class D,E,F btProcessActive

EIB-STD-0010 - Validate EDI document

Dynamics checks the content of the EDI document that was created in the EDI import. Dynamics shows any errors in an error journal.

Incoming processes:

EIB-STD-0020 - Resolve errors

The employee must adjust configurations, parameters, or other setup data, or the file is requested again from the vendor.

Outgoing processes:

EIB-STD-0030 - Create purchase invoice

Dynamics creates a purchase invoice from the error-free INVOIC.

Outgoing processes:

  • VIN - Vendor Invoice Processing

EIB-PAP - EDI-IN-INVOIC with paper invoice

Dynamics processes the EDI document from an INVOIC. The invoice is available from the provider in paper form. Dynamics receives only header information.

graph LR;

%% Nodes
A(EIB-PAP<br>EDI-IN-INVOIC with paper invoice)
D(EIB-PAP-0010<br>Validate EDI document)
E(EIB-PAP-0020<br>Resolve errors)
F(EIB-PAP-0030<br>Create purchase invoice)

%% Flow
A -.- D
linkStyle 0 stroke:#ffffff
D ==> E
E ==> F

%% Classes
class A btProcessTitle
class D,E,F btProcessActive

EIB-PAP-0010 - Validate EDI document

Dynamics checks the content of the EDI document that was created in the EDI import. Dynamics shows any errors in an error journal. In the special case of a paper invoice, only the header information is transferred to Dynamics.

Incoming processes:

EIB-PAP-0020 - Resolve errors

The employee must adjust configurations, parameters, or other setup data, or the file is requested again from the vendor.

Outgoing processes:

EIB-PAP-0030 - Create purchase invoice

Dynamics creates a purchase invoice from the error-free INVOIC.

Outgoing processes:

  • VIN - Vendor Invoice Processing

EIB-CON - EDI-IN-INVOIC for consignment

Dynamics processes the EDI document from an INVOIC.

graph LR;

%% Nodes
A(EIB-CON<br>EDI-IN-INVOIC for consignment)
B(EIB-CON-0010<br>Create EDI document header)
C(EIB-CON-0020<br>Add EDI document lines)
D(EIB-CON-0030<br>Validate EDI document)
E(EIB-CON-0040<br>Resolve errors)
F(EIB-CON-0050<br>Create purchase invoice)

%% Flow
A -.- D
linkStyle 0 stroke:#ffffff
D ==> E
E ==> F

%% Classes
class A btProcessTitle
class B,C btProcessInactive
class D,E,F btProcessActive

EIB-CON-0010 - Validate EDI document

Dynamics checks the content of the EDI document that was created in the EDI import. Dynamics shows any errors in an error journal.

Incoming processes:

EIB-CON-0020 - Resolve errors

The employee must adjust configurations, parameters, or other setup data, or the file is requested again from the vendor.

Outgoing processes:

  • MDA - Master Data Management

EIB-CON-0030 - Create purchase invoice

Based on the INVOIC, Dynamics creates a purchase order and posts the goods receipt immediately. Afterwards, Dynamics creates a purchase invoice.

Outgoing processes: