Process Catalog

graph LR;

%% Nodes
A(WRT<br>Goods Receipt)
B(WRT-0010<br>Create goods receipt document)
C(WRT-0020<br>Retrieve source document)
D(WRT-0030<br>Capture line data)
E(WRT-0040<br>Perform total check)
F(WRT-0050<br>Post goods receipt)

%% Flow
A -.- B
linkStyle 0 stroke:#ffffff
B ==> C
C ==> D
D ==> E
E ==> F

%% Classes
class A btProcessTitle
class B,C,D,E,F btProcessActive

The process describes the intake of goods shipments in the system. The source documents for creating a goods receipt can vary. As a rule, however, they are incoming document types such as purchase order, advice note, transfer order (inbound), and sales return. The goods receipt serves in the system as the document-based intake and completeness check of goods shipments by logistics. The goods receipt increases the inventory in the respective warehouse. The goods receipt offers the possibility of entering a put-away process for bin-managed logistics systems.

The goods receipt is used equally for physical goods intake as well as for virtual or in-transit goods deliveries. In such cases, the posting takes place to a virtual or in-transit location. The transfer of risk occurs outside of physical access in these cases. The posting is based on the documents handed over by the vendor or its bank. This process results in an advice note, which represents the source document for the physical intake.

Goods receipts span source documents but can also be processed separately per individual source document. When processing goods receipt transactions separately by source document, the goods receipt is usually created directly from the respective source document. However, manual creation of the document is also possible. With a single goods receipt document, for example, the deliveries of one vendor can be received across different purchase orders. Likewise, for in-transit goods receipts, a shipment is captured bundled for the warehouse. Shipment-relevant advice information is attached to the goods receipt for a consolidated view of container shipments.

WRT-0010 - Create goods receipt document

A new goods receipt document is created in the system. All relevant shipment information must be provided (location, vendor, customer, vendor shipment no., vendor invoice no.). The information provided has a separating effect on the consideration of downstream processes.

Incoming processes: WRT - Goods Receipt, WRB - Goods Receipt Register, ROP - Customer Return, TOP - Transfer Order, POP - Purchase Order Processing.

WRT-0020 - Retrieve source document

Retrieving the source documents transfers all open quantities from the respective source documents into the goods receipt. Depending on the source document, several partial postings are possible. The source document can be retrieved either by document number, by a list of all documents, or by a filtered list, for example by vendor and document type. Corresponding functions are available for this. Confirming the source document transfers the lines into the document.

WRT-0030 - Capture line data

Quantities are reconciled against the delivery note or the physical count. In the “Qty. Current Receipt” field, the reconciliation of quantities takes place at SKU level. The “Matrix entry” function can be used.

If quantities in the goods receipt deviate from the original purchase order/advice note, the remaining quantities are adjusted, with both under- and over-deliveries possible. For advice notes, these quantity differences are automatically corrected on the in-transit location and routed to the delivery-difference handling process. Positions that were not delivered can be removed from the goods receipt document. The underlying document lines remain in the source document with their remaining quantities. If, in the case of purchase orders, these should not remain, the “Adjust remaining quantities” function can be used to reduce the remaining quantity down to the delivered quantity. After posting the goods receipt, no open quantities remain in the purchase order. For advice notes, under-deliveries are written off when the advice note is closed. This can be controlled from the goods receipt header.

In addition to the quantities for intake, quantities to be released to quality control can also be defined. These are automatically transferred from the goods receipt’s target location to the QC location upon posting and can be checked in the quality control document.

Incoming processes: WRT - Goods Receipt.

WRT-0040 - Perform total check

The sum of the captured data results in the quantity to be posted in the goods receipt. For this, the total quantity of the goods receipt is checked via the statistics function. This serves as a final check before posting and must match the quantity of the individual items according to the vendor documents.

Incoming processes: WRT - Goods Receipt.

WRT-0050 - Post goods receipt

Posting the goods receipt intakes the goods into the respective target location. Item ledger entries, value entries, and the respective posted documents are created (posted goods receipt, posted advice note, posted shipments, posted transfer receipt, posted return). It is furthermore possible to create a goods invoice for invoice control when posting a purchase delivery. Difference handling for goods receipts from in-transit processes is started, and under- or over-deliveries are posted in the form of issues/receipts or purchases. Quantities designated for quality assurance are automatically transferred from the goods receipt’s target location to the QC location, and a quality control document is created for review. In the case of an in-transit goods receipt, an advice note document is created. This serves to track goods in transit and as the source document for the physical goods receipt.

Outgoing processes: QAG - Goods Quality Assurance, HRD - Delivery Difference Handling, LSD - Location-Size Distributor, VIN - Vendor Invoice Processing, WPA - Put-away, LPT - Label Printing, EXP - EDI Export.