Fashion Setup

Fashion-specific setup: General, Inventory, Inventory Valuation, Booking, View, Availability, Logistics, Sale, Purchase, Retail, Master Data, Numbering, Dimensions, Modules, and Delete Old Data.

General

Under the item “General”, the general settings for the Fashion setup are defined.

Field Explanation Note
Current database is test database With the tick “Current database is test database” the paths are defined. This prevents the test data from being used for real processes during a test run (e.g. sending emails to customers, EDI exchange, etc.).
Test Email Address Enter your email address for testing.
Specification of the distribution option This option is used as the default distribution option in the distributor. Options are weighting, suggested quantity, and packing unit.
Print job one piece one line Specifies whether the labels should be printed individually.
Default Reduction Level (Input) The default reduction level for price management. Options are item or item color.
Assembly Order with Production BOM Assembly order with production BOM instead of assembly BOM.
Calculation Type Store Classes Sets the default option. Options are Share Stores % or Distribution Revenue %.
Branch Classes Sales Period Refers to the Calculation Type Store Classes selection option. The corresponding time period is selected.
Suppress Commit Specifies whether Suppress Commit should be enabled. In BC, a transaction is an indivisible unit of code. BC works with transaction safety. This means that if an error occurs during a transaction, the entire operation is rolled back as if it had never happened. Postings in BC can consist of several transactions. There may be commits in between. This can mean that, in the event of an error, only the last transaction is rolled back, potentially resulting in “half-finished” postings. In BE-terna Fashion, a commit during postings is undesirable. That is why the BE-terna Fashion setup has the “Suppress Commit” check mark, which ensures that such processes can only run through completely or be rolled back completely. This setup then applies to all codeunits. The check mark is set initially and must be removed manually if required. From BE-terna Fashion version 25, this setup applies to all apps that carry out the affected postings, regardless of which app starts the posting, as long as BE-Fashion is installed in the database.

Inventory

The following setup options are available under “Inventory”:

Field Explanation
Business Posting Group Physical Inventory Selection of the business posting group for posting the physical inventory.
Use Query for… A query can be used to improve performance. The standard can calculate all inventories. The query, on the other hand, only the current ones.

Inventory Valuation

The following setup options are available under “Inventory Valuation”:

Field Explanation
Inventory Valuation No. Specifies the inventory valuation number.
Revaluation Journal Template Specifies the revaluation journal template.
Revaluation Business Posting Group Specifies the revaluation business posting group.
Do Not Create Sales Inventory Value Entries Specifies whether the creation of sales inventory value entries should be skipped. This setting takes effect when posting price management and when creating item ledger entries.

Booking

The following setup options are available under “Booking”:

Field Explanation
Posting with Empty Business Posting Group Allowed The check mark “Posting with empty business posting group allowed” is not recommended, as the empty business posting groups complicate the work of accounting. Especially with regard to the tax issue, postings without a business posting group should be avoided.
Posting with Empty VAT Business Posting Group Allowed The check mark “Posting with empty VAT business posting group allowed” is not recommended, as the empty business posting groups complicate the work of accounting. Especially with regard to the tax issue, postings without a business posting group should be avoided.
No Gross Sales Price (MW) Required in the Receipt Entries The check mark indicates whether a gross sales price (MW) is necessary in the receipt entries or not.

View

The following setup options are available under “View”:

Field Explanation
Characters Invalid Variants Matrix The “Characters Invalid Variants Matrix” field specifies the symbols of the invalid item variants. In the cell of the item variants in the purchase order entry matrix, this symbol is displayed if they are not listed and if the setting “Purchase only for allowed variants” has been set on the vendor.
Matrix View for Non-Editable This character appears in the cell of the matrix for which no size is assigned.

Availability

The following setup options are available under “Availability”:

Field Explanation
Cumulative Availability In the case of the “Cumulative Availability” display, this is done as the addition of the individual quantities. If the check mark is “No”, the availability is displayed individually.
Availability incl. Assembly Orders Availability incl. Assembly Orders indicates whether the availability calculation takes assembly orders into account.
Availability incl. Production Orders Availability incl. Production Orders indicates whether the availability calculation takes production orders into account.
Availability incl. Stock Transfers Availability incl. Stock Transfers indicates whether the availability calculation takes stock transfer orders into account.

Logistics

The following setup options are available under “Logistics”:

Field Explanation
Check Warehouse Employees Specifies whether warehouse employees are checked.
Central Warehouse Retail The field determines the location code for area management.
Central Warehouse Wholesale The field determines the location code for order entry.
Standard Returns Warehouse The field determines the location code for the standard returns warehouse.
Goods Receipt Complete Delivery “Goods Receipt Complete Delivery” specifies whether partially delivered goods receipts are deleted.
Goods Shipment Complete Delivery “Goods Shipment Complete Delivery” specifies whether partially delivered goods shipments are deleted.
Qty. to Deliver in Shipment Initialize with 0 “Qty. to Deliver in Shipment Initialize with 0” specifies whether “Qty. to Ship…” is initialized with 0 on goods shipments.
Inventory Correction Business Posting Group “Inventory Correction Business Posting Group” specifies the posting group for the inventory corrections.
Inventory Correction Reason Code This reason code is also stored when posting inventory corrections.
Negative Stock Allowed Posting into the negative is allowed. (Not for stock transfers.)
Post Direct Stock Transfer with FN Function YES = post transfer orders without a transit location (no empty location).
Business Posting Group Stock Transfer “Business Posting Group Stock Transfer” specifies the business posting groups for stock transfers.
Stock Transfer Order Complete Delivery “Stock Transfer Order Complete Delivery” specifies whether complete transfer orders are used.
Realize Write-Off through Stock Transfer If the check mark “Realize Write-Off through Stock Transfer” is set to “Yes”, the write-off is automatically realized on stock transfer when the goods leave the standard warehouse.

Sale

The following setup options are available under “Sale”:

Field Explanation
Retail Price Group “Retail Price Group” specifies the default price group for retail.
Sale Pre-Order Order Type “Sale Pre-Order Order Type” specifies the pre-order order type in the sales order.
Sale Reorder Order Type “Sale Reorder Order Type” specifies the reorder order type in the sales order.
Check Current Sales Season Specifies whether the current sales season should be checked.
IC Order Type (Sale) Specifies the sales order type for intercompany processes.
Current Order Season The “Current Order Season” field specifies the default season for order entry. This setting must be reconfigured every year.
Current Evaluation Season In addition, it is possible to specify a current evaluation season.
Filter Out Empty Lines in Sale Only lines with a quantity are transferred to the posted documents.
Sales Price per Goods Issue Date The “Sales Price per Goods Issue Date” check mark specifies whether the sales price should be found based on the planned goods issue date.
Use Calendar for Sale If “Use Calendar for Sale” is not enabled, the fields promised delivery date, requested delivery date, and goods issue date are not calculated depending on each other. If the promised delivery date is entered on the sales header, the entered value is also written to the goods issue date field. If “Use Calendar for Sale” is enabled, the Business Central standard behavior applies.
Use Central Warehouse as Default Location in Sales Order The “Use Central Warehouse as Default Location in Sales Order” check mark is selected if the location in order entry should not be taken from the customer master data.
Default Basic Price Code The “Default Basic Price Code” field is used for price management. Here you can specify which basic price table you are working with.
Image Attachment Type (Sale) Specifies the attachment type for external documents used when capturing an image based on a purchase document.
Consider Returns in Sales Entries to Resort Specifies whether returns are taken into account in “Sales Entries to Resort”.
Overwrite External Document No. in Sales Order Specifies whether the external document no. in the sales order should be overwritten when posting the goods issue.
Skip Address Update on Sales Invoice from Sales Shipment Specifies whether an update of the address information on a sales invoice from the sales shipment should be skipped. Enable the toggle if Sell-to Customer No. and Bill-to Customer No. differ.

Mandatory fields in the sales order:

Field Explanation
Use Order Type (Variable) (Sale) A sales order cannot be entered without an order type.
Check Reason for Complaint in Sales Documents In sales complaints, it is checked whether a reason for complaint is stored on all lines.
Check Sales Price in Sales Documents Checks all lines of the sales order to see if a price is stored.
Check Goods Issue Status Specifies whether goods issues are automatically released before posting.
Check Goods Issue Deliverer Specifies whether the deliverer is mandatory for the goods issue.
No Credit Limit Check on Goods Issue Specifies whether the credit limit check on goods issue should be disabled.
No. of Tolerance Days Delivery Specifies the number of tolerance days for delivery.

Purchase

The following setup options are available under “Purchase”:

Field Explanation
Purchase Pre-Order Order Type “Purchase Pre-Order Order Type” specifies the pre-order order type in the purchase order.
Purchase Reorder Order Type “Purchase Reorder Order Type” specifies the reorder order type in the purchase order.
Current Ordering Season “Current Ordering Season” is maintained every year, e.g. semi-annually.
Filter Out Empty Lines in Purchase Only lines with a quantity are transferred to the posted documents.

Mandatory fields in the purchase order:

Field Explanation
Use Order Type (Variable) (Purchase) A purchase order cannot be entered without an order type.
Check Exp. Receipt Date in Purchase Order “Check Exp. Receipt Date in Purchase Order” ensures that no purchase orders without an expected goods receipt date are released.
Check Order Date in Purchase Order “Check Order Date in Purchase Order” specifies whether the order date is required in purchase orders.
Check Reason for Complaint in Purchase Documents In purchase complaints, it is checked whether a reason for complaint is stored on all lines, since otherwise no cancellation can be made.

Retail

The following setup options are available under “Retail”:

Field Explanation
Withdrawal Number Series Specifies the number series of the withdrawal documents.
Article Redeployment Numbers Determines the number series of the redeployments.
Redeployment Scan Numbers Determines the scan numbers on the scan documents.
Redeployment Max. Transfer Receipt Specifies the maximum quantity for calculating the redeployment receipt in the stores.

Master Data

The following setup options are available under “Master Data”:

Field Explanation
Use Fashion Item Variant If this is selected, variant, size range, size, and color are checked as mandatory fields for non-standard items.
Use Department If this is selected, the check that the department should be used is activated.
Use Main Product Group If this is selected, the check that the main product group should be used is activated.
Use Item Category If this is selected, the check that the item category should be used is activated.
Use Brands If this is selected, the check that the brands should be used is activated.
Default Color Code Specifies the default color code if no color specification is stored.
Use Seasonal Colors If this is selected, the check that the seasonal colors should be used is activated.
Vendor Color Used as Internal Color If this is selected, the vendor color used is used as the internal color.
Source for Color Description Specifies the source for the color description: internal color, vendor color, or statistics color.
Item Numbering* Specifies ‘Item Numbering’.
Save Serial No. Info If the check mark is set, the serial no. information is saved.
Save Lot Information If the check mark is set, the lot information is saved.
Automatically Build EAN Cards If the check mark is set, the EANs are automatically created in the corresponding table.
Single Identification Numbers Allowed Specifies whether single idents are allowed.
Turn Off Reservation Specifies whether reservation is disabled. Disabling reservation is better for performance.
Use Item No. 2 in Reports Item number 2 is printed on Fashion reports.
Item Creation Purchase Price List Selection of the price list for the price creation.
Item Creation Sales Price List Selection of the price list for the price creation.

Numbering

Here, the number series for the individual documents are selected from the Item Tracking and Number Series Overview tables.

Dimensions

The customer can create up to 10 different fashion dimensions that describe the item in more detail.

In this tab, the various attributes (e.g. arm length, fit, etc.) are defined. These can be assigned to the corresponding product group.

The attributes can be evaluated using BI.

Modules

Avis / Delivery Differences

Field Explanation
Automatically Close Avis Specifies whether advice notes are automatically closed. This can be used if partial deliveries are not possible.
Avis Differences Business Posting Group Specifies the selection of the business posting group used to post differences from advice notes.
Avis Differences Reason Code Specifies the selection of the reason code used to post differences from advice notes.
Avis Type Quantity Differences Specifies whether the quantity difference is settled by receipt/issue or by purchase. The default is by receipt/issue.

Punch List Management

Field Explanation
Punch List Numbers Specifies the number series for the punch lists.
Punch List Template Numbers Specifies the number series for the punch list template numbers.
Standard Punch List Account The account to be posted is selected.

Shadow Inventory (NEW in BC23.3)

The posting groups for the shadow inventory must be set up:

  • Business posting group for
    • Stock receipt
    • Stock issue
    • Reclassification
  • Inventory posting group for
    • Stock receipt
    • Stock issue
    • Reclassification

See also the Shadow Inventory chapter under Sale.

Price Management

Field Explanation Note
Price Mgt. Sales Price List Specifies the selection of the price list to be used for pricing in sales. Options: Standard Price List (from “Customer & Sales Setup”), existing price list, new price list. Together with the “Customer and Sales Setup”, this setting also determines into which price list the lines from the price management document are transferred.
Default Reduction Level (Input) Determines the level at which the price is stored. Options: item, item color. If there are different prices per color or variant, “item color” must be selected.

BE Code

Field Explanation
Create Barcodes with BE Code Specifies whether barcodes are created using the BE-Code app.

Consignment

Field Explanation
Consignment Invoice Calculation Specifies the consignment invoice calculation method (currently only one choice).
Advanced Consignment Processing Specifies whether the consignment module should be used.
Consignment Invoicing Defines the type of consignment settlement (currently only one choice).

Consignment Cleanup

Field Explanation
Consignment Cleanup Type Determines how the consignment cleanup is carried out. Options: G/L account balancing, payment method balancing.
G/L Account No. Consignment Cleanup Depending on the selection in the “Consignment Cleanup Type” field, a G/L account may need to be stored here. This G/L account is used for posting the cleanup lines.
Payment Method Code Consignment Cleanup Depending on the selection in the “Consignment Cleanup Type” field, a payment method code may need to be stored here. This payment method code must be set up with a balancing account.
Post Consignment Cleanup Documents Automatically Specifies whether consignment cleanup documents are posted automatically. If this option is enabled, the created documents are posted automatically after creation. Otherwise, the documents remain unposted and must be posted manually.

Further information can be found in the chapter Purchase, Consignment, periodic cleanup for consignment (inventory).

Currency Planning

Here, for the currency planning functionality in the purchasing area, the number series for letters of credit/payment orders can be entered.

See also the Currency Planning chapter under Purchase.

Automatic Balancing of Stock Transfer Shipments

In cases of stock transfer postings that would result in negative inventory at the shipping location, an automatic process with balancing to a separate location was introduced. So that these transfer processes can be clearly distinguished from others, a special transfer reason code is used. This must be stored in the “Reason Codes” table (“Reason Code (231)”).

Further settings in this context are stored on the location.

Field Explanation
Automatic Balancing Reason Code Specifies the reason code for automatic balancing on stock transfer shipments.

Delete Old Data

Field Explanation
Delete Print Jobs Defines the date formula for deleting the documents. For example, -6M deletes all documents that are older than 6 months.
Delete Picking Suggestions Defines the date formula for deleting the documents.
Delete Session Events Defines the date formula for deleting the session events.
Allow Deletion of Posted Transfer Shipments Before Allows you to enter a date that prevents the deletion of posted transfer shipments that are younger than the selected date.
Allow Deletion of Posted Transfer Receipts Before Allows you to enter a date that prevents the deletion of posted transfer receipts that are younger than the selected date.
Allow Deletion of Posted Goods Issues Before Allows you to enter a date that prevents the deletion of posted goods issues that are younger than the selected date.
Allow Deletion of Posted Goods Receipts Before Allows you to enter a date that prevents the deletion of posted goods receipts that are younger than the selected date.
Allow Deletion of Production Orders Before Allows you to enter a date that prevents the deletion of production orders that are younger than the selected date.
Allow Editing of Physical Inventory Orders Before Allows you to enter a date that prevents the editing of physical inventory orders that are younger than the selected date.
Allow Deletion of Physical Inventory Orders Before Allows you to enter a date that prevents the deletion of physical inventory orders that are younger than the selected date.