Purchase on Product Documentation

Drop shipment

Mon, 01 Jan 0001 00:00:00 +0000

Purpose

Drop shipments link a sales order and a purchase order so that the supplier ships directly to the end customer and the selling company only handles the commercial side. BE-terna Intercompany automates this flow between IC partners so that it runs through without manual intermediate steps.

Business value

Shorter process: purchase order and sales order are shipped and invoiced together.
Automatic posting reduces manual work at the receiving company.
Additional lines (for example freight) can optionally be shipped along.
The Sales before purchase invoicing constraint can be lifted when needed (see Vendor and purchase).

Focus areas

Auto-post orders

For automatic posting on drop shipments, posting must run against the existing purchase order. Incoming invoices are then applied automatically to that order.

Purchase invoice

Mon, 01 Jan 0001 00:00:00 +0000

Purpose

An incoming IC purchase invoice can either be created as a new purchase invoice or invoiced through an existing purchase order. This page describes both variants and their implications for partial invoices and vendor references.

Business value

Flexibility: a new invoice for simple cases, invoicing through the purchase order for automated end-to-end flows.
Partial invoices stay stable as long as the purchase order ships automatically.
The vendor invoice number can optionally be embedded into a custom number via a placeholder.

Focus areas

Create a new purchase invoice

By default BE-terna Intercompany creates a new purchase invoice for an incoming IC invoice. This variant is simple to run and suits cases where no related purchase order exists or no link is wanted.

Warehouse receipt

Mon, 01 Jan 0001 00:00:00 +0000

Purpose

When IC shipments arrive from the partner, BE-terna Intercompany can create warehouse receipt documents from them automatically. This keeps inventory posted without forcing users to enter receipts manually.

Business value

Automatic inventory posting on incoming IC shipments – no manual entry required.
Partial shipments are supported when the purchase order is set up accordingly.
Consistency between purchasing and inventory, because the receipt carries the same lines as the IC shipment.

Focus areas

Prerequisites

The relevant location uses warehouse receipt documents.
Automatic posting of the warehouse receipt is enabled for incoming IC shipments.

Interaction with invoicing

When shipping runs through the warehouse receipt, you cannot invoice through the purchase order. In that case the incoming invoice must use Create purchase invoice (standard).